Category Archives: Employee News

Paylocity Login Screen Changes

The login screen for Paylocity was upgraded on September 28 for enhanced security.  However, your username and password remain the same.  If you forgot your password, you can click “forgot?” and follow the steps to reset the password.  Please go to your company  portal to login (see link on Engage email.)  If you do not remember your username, please contact our HR Department at 434-432-8600 ext. 2.

For enhanced security, you may be required to go through secondary authentication.  Please follow the instructions on the screen.  Remember to “trust” the network if appropriate.  This will ensure you do not have to keep authenticating each time you are at work.

Breaches Happen: What YOU can do to protect your personal information.

As long as hackers can make money selling your personal information, breaches will happen. Organizations do what they can to prevent them, but nothing is 100% secure.

The good news is that there are things you can do to lessen the chances of your information ending up in the wrong hands. The better news? IDShield has you covered! Are you signed up?

According to the Identity Theft Resource Center, there have been more than 1,000 data breaches reported this year. You trust the organizations you do business with to protect your personal information, and 80 percent of surveyed executives say their company has developed policies and procedures to mitigate security risks.

However, hackers are smart and they can move quickly. They also exploit employees’ willingness to trust that an email from an executive or third-party vendor is legitimate, unlocking a treasure trove of valuable information and putting customers at risk of fraud and identity theft.

When you hear of a major breach, your first thoughts are about how you might be affected. This is only natural and there is no way to predict when a breach may happen. However, there are ongoing, proactive steps you can take to protect your information, and help you quickly recognize when you may be at risk.

Limit your information sharing. If someone asks for your Social Security number, ask them why they need it, how they secure records, and what happens if you don’t provide it. Don’t include your full name, birth date, email address and mobile phone number on public social media profiles.

When in doubt, don’t click. Think twice before clicking on a link in any email or text message. Even if the message appears to be from someone you know and trust, hackers have gotten very good at making phishing attempts look legitimate.

Check online banking and credit accounts regularly. You can quickly detect fraudulent charges or notice suspicious activity.

Don’t ignore snail mail. Did you receive a credit card for which you didn’t apply? A collection notice for an account you don’t have? These are identity theft red flags. Also, review Explanation of Benefits (EOB) statements from your medical insurance provider to verify that the listed services/products were received by you or a family member covered by your plan.

Check your credit reports. Ongoing credit monitoring will alert you when something new is reported to the credit bureau file that it is monitoring. However, credit reports should still be reviewed at least annually. Visit annualcreditreport.com or call the Annual Credit Report Request Service at 877-322-8228 to get credit reports from all three reporting bureaus at no cost.

Review your Social Security Earnings and Benefits Statement. Look for errors in your annual income. A difference in what is recorded and what you actually earned could be a sign of employment-related identity theft. To order a statement, call 800.772.1213 or go to ssa.gov.

Do you have Identity Theft Protection? Outstaffing offers employees a Legal Protection plan, composed of two components: LegalShield and IDShield.  Sign up for one, or both! Learn more, or sign up here.

Global Fraud & Risk Report, Annual Edition 2016/17, Kroll

Think Twice about Freezing Your Credit

 

Credit freezes become a popular recommendation after a major breach, but Kroll Investigators advise placing a fraud alert with the credit reporting agencies instead. If you are considering a credit freeze, it’s important to understand what a credit freeze is, as well as the benefits and limitations.

A freeze blocks access to your credit file so only the creditors and other businesses with whom you have a current relationship will have access to your reports (with certain exceptions). With a freeze in place on all three of the national credit reporting agency (CRA) reports, new creditors, lenders, landlords, insurance companies, cell phone and utility companies, and potential employers
will be unable to evaluate your credit history. Without access to your credit history, any application for credit or other services while the freeze is in place will likely be denied.

Benefits of a credit freeze include:
■ Minimizing the risk of credit identity theft.
■ If you are already a victim of identity theft, there is usually no charge to place, temporarily lift, or remove a freeze.
■ A credit freeze does not aff ect your credit score.
■ In most states, the freeze will remain in effect permanently unless a request is received from the consumer to temporarily lift or permanently remove it. In a small number of states the freeze expires after 7 years.

Limitations include:
■ In order to be effective, a freeze must be placed with each of the three credit reporting agencies.
■ There can be a fee to place a freeze unless you are a proven victim of identity theft.
■ A freeze does not prevent fraud involving existing bank or credit accounts.
■ A freeze does not reduce the chance of existing account takeover, nor help prevent non-credit related issues, such as medical or criminal identity theft, or employment and tax fraud.
■ A freeze may not be effective with creditors, including payday loan companies and utilities, who do not run a credit check with the bureaus.
■ You must temporarily lift (or “thaw”) the freeze when you want your credit report to be available when applying for credit with a new creditor, potential employer, etc.
■ Fees to place and lift freezes, as well as the length of time a freeze is in place, will vary by state.
■ Credit bureaus have up to five days to place a freeze after receiving a written request. Your information may still be at risk during this time.
■ Credit bureaus have up to three business days to lift a credit freeze; this may be an issue if credit is needed immediately. Currently a few states such as Delaware and New Jersey have passed laws requiring the freeze to be lifted within 15 minutes of the request.
■ Each credit bureau requires a separate PIN to lift a credit freeze. If you lose your PINs, you will have to write to each CRA and provide proof of your identification to request a replacement PIN. A fee may be required in some states to replace the PIN.

Breaches can happen to any organization. That’s why it’s important for consumers to be vigilant about protecting their own information.  If you are an IDShield member, you have already taken one of the most important steps towards protecting your identity in the event of a data breach. As part of your IDShield services, you have unlimited consultation with experienced Kroll Investigators who can help determine if your information has been used fraudulently; and if it has, help you to restore your identity to pre-event status.

Do you have Identity Theft Protection?  Outstaffing offers employees a Legal Protection plan, composed of two components: LegalShield and IDShield.  Sign up for one, or both! Learn more, or sign up here.

Global Fraud & Risk Report, Annual Edition 2016/17, Kroll

Equifax Data Breach: Are you affected?

Image result for fighting hackersFrom the Federal Trade Commission:  If you have a credit report, there’s a good chance that you’re one of the 143 million American consumers whose sensitive personal information was exposed in a data breach at Equifax, one of the nation’s three major credit reporting agencies.

Here are the facts, according to Equifax. The breach lasted from mid-May through July. The hackers accessed people’s names, Social Security numbers, birth dates, addresses and, in some instances, driver’s license numbers. They also stole credit card numbers for about 209,000 people and dispute documents with personal identifying information for about 182,000 people. And they grabbed personal information of people in the UK and Canada too.

There are steps to take to help protect your information from being misused. Visit Equifax’s website, www.equifaxsecurity2017.com.

To read the full article from the Federal Trade Commission, click here.

 

Teladoc to Acquire Best Doctors

Outstaffing is pleased to let you know that Teladoc (The medical component of Call A Doctor Plus) has entered into a definitive agreement to acquire Best Doctors, the world’s leading expert medical consultation company focused on improving Teledoc Video Conferencinghealth outcomes for the most complex, critical and costly medical issues.

This acquisition is very good news as it will continue to drive future expansion of the Teladoc platform.  Teladoc can now provide better control over their doctor network, which will improve the patient experience, and increase Teladoc’s overall impact.

Further, the depth and breadth of coverage of Teladoc’s network will also expand to include the ability to resolve higher complexity issues ranging from specialists and second opinions to the support of more complex treatment plans.

This latest development is further evidence that Telemedicine is headed in the right direction, and will no doubt become more and more integral to the Healthcare process moving forward.

As always, as we become more aware of this and any other development with Teladoc, we will keep you posted!

Cell Phone Safety

10 Tips to secure your phone

Did you know, at any given time, malicious code infects more than 11.6 million mobile devices? According to the 2014 Ponemon Institute and IBM Security study, 1 billion personal data records were compromised by cyber attacks. And most recently in 2016, Kaspersky Lab detected the following:

  • 8,526,221 malicious installation packages
  • 128,886 mobile banking Trojans
  • 261,214 mobile ransomware Trojans

As smartphones become more central to our daily lives, the data stored on them becomes increasingly sensitive, such as personally identifiable information, credit card details, GPS information, and mobile authentication codes. Here are some best practices to keep your device safe from unauthorized use and avoid unpleasant surprises.

10 Quick & Easy Tips:

  • Secure your phone using a PIN, password, pattern, or fingerprint.
  • Remove/delete unneeded sensitive files from your phone.
  • Enable the built-in encryption feature to encrypt your phone and SD card.
  • Update your operating system and apps.
  • Download apps from trusted stores and review needed access permissions.
  • Install functional antivirus software or a reputable security suite tool.
  • Only use trusted Wi-Fi connections, and turn off Wi-Fi and Bluetooth when not in use.
  • Exercise caution when accessing personal or sensitive information in public areas.
  • Log out of sites and apps after accessing your finances or paying your bills.
  • Use kid/guest modes to prevent your child (or your friend) from accessing private data.

To learn more about protecting your smartphone, click here to visit the National Cybersecurity Alliance.

Get your W-2 online!

Outstaffing W-2’s will be sent out shortly, but if you want yours now, you can download from your Paylocity account anytime! Anytime you need to see or print a check stub you can always login to your Paylocity account! Paylocity gives you management capabilities over many sectors of your payroll! Have you registered yet? Click here to register or to go to your Paylocity account.

Once you are registered, on the dashboard of your Paylocity account, you will see “Pay.” Click on the “more” link and you will see “Tax Forms”. Click that and you will see your W-2’s. Print as many as you need!

If you want to make changes during the year (dependents, tax withholdings, etc.) login to Paylocity and make changes as needed! As always, if you need our assistance, call Outstaffing at (888) 688-7823.

Your Next Doctor’s Visit Could Be FREE!

Have you ever wished you could just skip the doctor visit and just go pick up some medicine for a common illness, like a sinus infection or the flu? NOW YOU CAN! For pennies a day, you and your family can be covered! With Outstaffing’s new concierge service, Call-A-Doctor-Plus, speak to a board certified US physician in minutes and skip the office visit AND the charge for the visit!

Enroll in Call A Doctor Plus

It’s a Mobile World!

Solutions wherever you need them!

mobile-app-144x300We understand that smart devices, like phones and tablets, now dominate the way employees communicate and consume information. Mobile tools that deliver the data and information employees need are no longer revolutionary, they’re necessary. We drive progress by embracing with a mobile-first approach. Outstaffing, partnering with Paylocity, provides dependable and cutting-edge mobility in your hands.

Here are some things you can do right from the Paylocity mobile app:

  1. Punch in and out
  2. View benefits and paychecks
  3. Request time off and receiving push notifications when their manager responds
  4. View time off balances
  5. Manage schedules
 No matter where or when you need to access your Payroll and HR tools, delivery via dynamic mobile-responsive software allows you to get the job done.

Available on iPhone, iPad, Android, and Windows mobile devices, the Paylocity Mobile App allows our employees to conveniently use our solutions to do their work wherever the job takes them.

This convenient option provides users with secure, 24/7 access to your individual payroll and human resource information no matter your location. Download the app from the Apple App Store or the Google Play Store.

What IS an HSA and is it for me?

HSA stands for Health Savings Accounts. It is a great way to save for out of pocket medical expenses and reduce your taxable income.  Do you qualify?

If you are currently enrolled in a HDHP (high deductible health insurance plan) you can qualify for an HSA if you are on an individual plan with an out-of-pocket maximum of $6,550 and a minimum deductible of $1,300. Family plan out-of-pocket is $13,100 and the minimum deductible is $2,600.

Each year, you decide how much you want to contribute to your HSA. The maximum contribution for 2016 is as follows: For Individual coverage you may contribute up to$3,350 and for Families the amount is $6,750.  This amount can be deducted from your paycheck.

HSA Meter

THE BENEFIT OF “TRIPLE TAX” BREAKS WITH AN HSA

1. Tax-deductible contributions,
2. Tax-free accumulation of interest and dividends tax-free,and
3. Tax-free distributions for qualified medical expenses.

For example, if you make $40,000 a year, and you contribute $3,000 to a HSA, your taxable income becomes $37,000. And if you make withdrawals for eligible expenses, you don’t pay taxes on that money either!

Another benefit of the Health Savings Account is the fact that you can invest in mutual funds, stocks and other investment tools – so you can grow your money! And unlike other programs, your balance rolls over from year to year – right into retirement!

Got questions, or want to enroll? Call 888-OUTSTAFF  (888-688-7823) today!